Procurement
From requisition to payment, matched
Requisitions, RFQs, quotation comparison, rate contracts, purchase orders, goods receipt, three-way match and vendor performance.
Desktop covers purchase entry, vendor payments and procurement analytics. The full source-to-pay suite — RFQ, quotation compare, 3-way match, scorecards, vendor portal — is Cloud.
Explore the Desktop Suite →What Purchase & Procurement does
Receive against the order
A purchase order receives into a bill with balance-quantity prefill and line linkage, and the receipt writes back — so ordered-versus-received is visible rather than re-keyed.
Three-way match
Order, receipt and invoice matched with a GR/IR clearing account, so what is accrued and what is billed are separate facts.
Vendor performance
Scorecards over on-time delivery, quality and price, built from what actually happened rather than from a survey.
Who uses it, and for what
- Purchase officer
Three quotations on the table for one requisition
A quotation comparison that puts the rates side by side before the order goes out
- Accountant
The vendor’s invoice arrives before the goods
Three-way match with GR/IR clearing keeps what is accrued and what is billed separate
- Stores incharge
A truck arrives against last week’s PO
Goods receive into the bill with balance-quantity prefill, so ordered-versus-received stays visible
Industries that lean on it
Questions
Is there a vendor portal?+
Yes on the Cloud edition — vendors get a self-service login for their orders and documents.
Is Purchase & Procurement in both the Desktop and Cloud editions?+
Yes — Purchase & Procurement ships in both the Desktop Suite and the Cloud Suite. The Desktop edition runs it against a local database on your own machine with the network unplugged; the Cloud edition runs it in the browser with roles, approvals and an audit trail over the same books. You choose the edition when you sign up, and the application is the same one either way.
Is Purchase & Procurement the same in both editions?+
No, and the difference is worth knowing before you choose. Desktop covers purchase entry, vendor payments and procurement analytics. The full source-to-pay suite — RFQ, quotation compare, 3-way match, scorecards, vendor portal — is Cloud. We flag this on the application card itself rather than in a footnote, because "it has Purchase & Procurement" meaning two different things across editions is exactly the gap a business discovers after paying.
What does Purchase & Procurement actually include?+
Purchase bills, POs, GRN, 3-way match and vendor scoring. In practice that means receive against the order, three-way match and vendor performance — each of which is a working screen rather than a line on a roadmap. The full breakdown, with what every one of them does, is on this page above.
Does Purchase & Procurement work with the rest of LekhaPro, or is it separate?+
It is not a separate product and there is nothing to integrate. Purchase & Procurement reads and writes the same database as the ledger, stock and customer master, so a figure it shows is the figure the books hold — not a copy synced overnight, and not a number you have to reconcile against another screen before you trust it.
What else comes with Purchase & Procurement?+
Purchase & Procurement sits in the Operations group of the catalogue, alongside Inventory, POS / Counter and Travel & Expense. They are separate applications with their own screens, not modules of each other — but they share one database, so what you enter in any of them is immediately real to the rest.
Does Purchase & Procurement work offline?+
On the Desktop edition, yes — completely. Purchase & Procurement runs against a database on your own machine, so it behaves identically with the network unplugged; only AI and billing reach out. On the Cloud edition it runs in the browser and needs a connection, with the POS till the one deliberate exception.
Is there AI in Purchase & Procurement?+
Not as a feature of this application, and we would rather say so than claim it. The AI surfaces in LekhaPro — Copilot, the CFO, the deterministic insight engines — read the data Purchase & Procurement produces, so its records inform them, but Purchase & Procurement itself is deliberately a plain, fast, keyboard-first application.
Which businesses is Purchase & Procurement for?+
It is built for Manufacturing, Wholesale & Distribution and Construction & Trades in particular, and it is not exclusive to them — Purchase & Procurement is part of the horizontal suite, so any business on LekhaPro can switch it on. Those trades are named because their industry pages describe how Purchase & Procurement is used in that specific line of work.
Can I control who sees Purchase & Procurement?+
Yes. Access is by role rather than all-or-nothing, so a billing clerk can reach Purchase & Procurement without reaching the books behind it, and an approver can see what needs a decision without editing anything else. On the Cloud edition every change also carries who made it and when.
See Purchase & Procurement on your own books
Start a free trial, or have us walk you through it with your numbers in front of you.
Looking for the detail? Procurement Software