Purchase order software with stock & GST
Raise purchase orders, receive goods against them, and post GST purchase bills — with reorder suggestions and supplier tracking — on an offline app.
Live product UI — sample data.
PO to bill
Raise a purchase order, receive goods against it, and convert to a GST purchase bill.
Reorder smart
Reorder suggestions from stock levels and demand, with preferred-supplier hints.
Suppliers & GST
Supplier-wise ledgers, outstanding and GST/ITC on a posted ledger.
What this actually means in practice
A purchase order is the mirror image of a quotation: your offer to buy, on your terms, which becomes binding the moment the supplier accepts it. It has to carry more than an item and a rate. Delivery date and place, packing and unit of measure, whether tax is extra or included, freight responsibility and payment terms all belong on the face of it, because every one of them is a dispute waiting to happen.
Amendments are where most purchase disputes begin. A rate renegotiated by telephone, a quantity trimmed, a delivery pushed — if the change is not on a document the supplier holds, they will invoice against the version they do hold. Treat every change as a fresh version of the order, keep the superseded one readable, and make sure the goods-inward desk is looking at the version that is actually current.
In LekhaPro a purchase order posts nothing on its own. Each line tracks the quantity ordered against the quantity received, so the order stays open or partial until it is fulfilled or closed by hand, and short supply is visible without anyone recounting a file. Receipt converts into a GST purchase bill on the same lines, and input credit is claimed from that bill — never from the order.
| Term on the PO | What it pins down | The argument it prevents |
|---|---|---|
| Item description with HSN and unit | Exactly what you agreed to buy, in your unit of measure | A different grade or pack size arriving |
| Rate, and whether tax is extra | The landed figure you budgeted for | Tax added onto a rate you read as inclusive |
| Quantity and permitted tolerance | How much you are obliged to accept | Over-supply nobody asked for |
| Delivery date and place | When and where the goods become yours | Freight and demurrage billed back to you |
| Payment terms | When the clock on the supplier's due date starts | A bill treated as overdue from despatch |
| Amendment reference | Which version of the order is current | An invoice raised against a superseded rate |
What’s included
- Purchase orders (PO)
- Goods receipt (GRN)
- Convert PO to GST purchase bill
- Reorder suggestions
- Supplier ledgers & outstanding
- ITC & GSTR-2B reconciliation
- Offline-first
What it does not do
- · A purchase order posts nothing to the ledger and claims no input credit; only the supplier's tax invoice does that.
- · There is no supplier-side transmission — the PO is printed, emailed or shared as a PDF. LekhaPro does not push it into a supplier's ERP, and EDI, GeM and reverse-auction connectors are not built.
- · No payroll module, and the Desktop edition is Windows-only.
Frequently asked
Can I receive goods against a PO?
Yes — raise a PO, receive the goods, and convert it into a GST purchase bill without re-entry.
Does it suggest what to reorder?
Yes — reorder suggestions come from stock levels and demand, with preferred-supplier hints.
Is it offline?
Yes — procurement, stock and GST all run offline.
What happens if a supplier delivers less than the PO quantity?
The line stays part-received and the order stays open, so the shortfall is visible in the open-order book rather than in someone's memory. You bill only what arrived; the balance either comes later against the same order, or you close the order short. The received quantity, not the ordered quantity, is what the supplier's invoice should be matched against.
Can I claim input tax credit from a purchase order?
No. A purchase order is a commitment, not a tax document — it carries no credit, creates no liability and appears in no return. Credit is claimed from the supplier's tax invoice once the goods or services are received and that invoice appears in your GSTR-2B, which is why the order, the receipt and the bill are matched before anything is posted.
What exactly is included in Purchase · procurement?
purchase orders (PO), goods receipt (GRN), convert PO to GST purchase bill, reorder suggestions, supplier ledgers & outstanding and ITC & GSTR-2B reconciliation, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is purchase · procurement handled differently here?
It rests on PO to bill, reorder smart and suppliers & GST. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does Purchase · procurement post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What PO to bill records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of purchase · procurement numbers to reconcile against the first.
Does Purchase · procurement cost extra?
No. Purchase · procurement is part of the accounting core rather than a paid add-on, so reorder smart is there on the entry tier exactly as it is on the highest one. What the tiers change is reach and depth — devices, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on.
Can I try Purchase · procurement before committing?
Yes — 14 days, no card. Test purchase · procurement against your own masters and your own transactions rather than sample data: the questions worth answering here are about your business's edge cases, and a demo dataset is built not to have any.