GST accounting, built for wholesale & distribution
Invoice fast, ship faster, and always know who owes you. LekhaPro handles long multi-line B2B bills, tracks party-wise outstanding to the rupee, and exports e-way bill JSON so dispatch never waits on paperwork.
What gets in the way today
Outstanding is scattered across parties
Credit sales pile up and you lose the thread on who is overdue. Collections suffer when ageing lives in a notebook.
Big invoices are slow and error-prone
Forty-line orders with mixed GST rates and per-party pricing take too long to key in and are easy to get wrong.
Dispatch waits on e-way paperwork
For inter-state and high-value loads, missing e-way documents hold up the truck and the customer.
How LekhaPro fits your work
Every capability below is built in — offline-first, GST-correct by construction, and posted to a real double-entry ledger.
Fast multi-line B2B GST invoices
Build long orders quickly with HSN-driven CGST/SGST/IGST applied per line, so even mixed-rate consignments stay GST-correct.
Party-wise outstanding and ageing
Every credit sale and receipt posts to the party ledger, giving you live outstanding and a receivables ageing report to drive collections.
E-way bill JSON for dispatch
Generate e-way bill JSON offline for inter-state and high-value movements; push it live through your own GSP connection when you are ready.
Stock reservation across orders
Reserve stock the moment an order is confirmed so you never promise the same lot to two buyers, with FIFO or weighted-average costing.
Bank import and reconciliation
Import the bank statement and match NEFT/RTGS/UPI receipts to invoices, so the party ledger and the bank agree.
Cash-flow forecast for credit cycles
See expected inflows from outstanding invoices against upcoming supplier payments, so a long credit cycle does not catch you short.
How a typical day looks
- 1
Take the day’s orders and raise multi-line GST invoices, with rates and HSN pulled from the item master.
- 2
Confirm orders and reserve stock so two buyers never get promised the same goods.
- 3
Generate e-way bill JSON for inter-state loads and dispatch without waiting.
- 4
Record receipts against open invoices; party-wise outstanding updates instantly.
- 5
Import the bank statement to reconcile NEFT/UPI collections.
- 6
Review receivables ageing and the cash-flow forecast before extending more credit.
Questions wholesale & distribution ask
Can I track outstanding for every party separately?
Yes. Each credit sale and receipt posts to that party’s ledger, so you get live party-wise outstanding and a receivables ageing report to chase overdue accounts.
Does it produce e-way bills?
It generates e-way bill JSON offline that you can use for dispatch. To get a live e-way bill number you connect your own GST Suvidha Provider (GSP); without that, the JSON export still keeps your records correct.
How does it stop me from over-promising stock?
Confirmed orders reserve stock, so the same lot can not be committed to two buyers. Inventory values on FIFO or weighted-average costing, whichever you set.
Is there a dedicated Wholesale & Distribution pack, or is this the general product?
There is a dedicated pack: Distribution & Wholesale. It ships as a real application rather than a renamed field set — Four-tier dealer hierarchy, territories and beats, tiered price lists, trade schemes and claims, van sales and secondary-sales capture. It runs over the same double-entry books as everything else, so nothing about your ledger changes when you switch it on.
Which edition should a wholesale & distribution business choose?
The Cloud edition. Distribution & Wholesale is a Cloud Suite application, so the depth described on this page is not in the Desktop edition. The Desktop edition still runs your books, GST and stock offline — it just does not carry this pack.
What does LekhaPro give a wholesale & distribution business specifically?
Bulk B2B invoicing with party-wise outstanding, e-way bill JSON and tight receivables ageing for distributors. Concretely: fast multi-line B2B GST invoices, party-wise outstanding and ageing, E-way bill JSON for dispatch and stock reservation across orders — every one of them a working screen described in full further up this page, not a roadmap item.
What problems does this actually solve?
The ones this trade runs into rather than the ones that demo well: outstanding is scattered across parties, big invoices are slow and error-prone and dispatch waits on e-way paperwork. Each is set out with its cause above, because a business recognising its own problem in writing is worth more than a feature list it has to translate.
What does a normal day look like once it is running?
In order: take the day’s orders and raise multi-line GST invoices, with rates and HSN pulled from the item master., confirm orders and reserve stock so two buyers never get promised the same goods., generate e-way bill JSON for inter-state loads and dispatch without waiting. and record receipts against open invoices; party-wise outstanding updates instantly.. It is one sequence in one application, which is the point — the alternative is the same day spread over a billing tool, a spreadsheet and an accountant's inbox.
Is GST handled correctly for this trade?
Yes, and by construction rather than at filing time. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, the sale posts to a real ledger, and GSTR-1, 3B and 2B reconciliation come off those same books — so the return matches the accounts because it was never a separate exercise.
Can I move across from what I use today?
Masters and opening balances come across; transaction history does not. There is no automated Tally import yet — it is on the roadmap, and we would rather say so than oversell it. You start clean on a date you choose and keep the old system as a read-only archive, which is why most businesses switch at the start of a financial year or quarter.
Set up your wholesale & distribution books in minutes
Offline-first, GST-correct, no card required.