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LekhaPro
🏬 Wholesale & Distribution

GST accounting, built for wholesale & distribution

Invoice fast, ship faster, and always know who owes you. LekhaPro handles long multi-line B2B bills, tracks party-wise outstanding to the rupee, and exports e-way bill JSON so dispatch never waits on paperwork.

What gets in the way today

  • Outstanding is scattered across parties

    Credit sales pile up and you lose the thread on who is overdue. Collections suffer when ageing lives in a notebook.

  • Big invoices are slow and error-prone

    Forty-line orders with mixed GST rates and per-party pricing take too long to key in and are easy to get wrong.

  • Dispatch waits on e-way paperwork

    For inter-state and high-value loads, missing e-way documents hold up the truck and the customer.

How LekhaPro fits your work

Every capability below is built in — offline-first, GST-correct by construction, and posted to a real double-entry ledger.

  • Fast multi-line B2B GST invoices

    Build long orders quickly with HSN-driven CGST/SGST/IGST applied per line, so even mixed-rate consignments stay GST-correct.

  • Party-wise outstanding and ageing

    Every credit sale and receipt posts to the party ledger, giving you live outstanding and a receivables ageing report to drive collections.

  • E-way bill JSON for dispatch

    Generate e-way bill JSON offline for inter-state and high-value movements; push it live through your own GSP connection when you are ready.

  • Stock reservation across orders

    Reserve stock the moment an order is confirmed so you never promise the same lot to two buyers, with FIFO or weighted-average costing.

  • Bank import and reconciliation

    Import the bank statement and match NEFT/RTGS/UPI receipts to invoices, so the party ledger and the bank agree.

  • Cash-flow forecast for credit cycles

    See expected inflows from outstanding invoices against upcoming supplier payments, so a long credit cycle does not catch you short.

How a typical day looks

  1. 1

    Take the day’s orders and raise multi-line GST invoices, with rates and HSN pulled from the item master.

  2. 2

    Confirm orders and reserve stock so two buyers never get promised the same goods.

  3. 3

    Generate e-way bill JSON for inter-state loads and dispatch without waiting.

  4. 4

    Record receipts against open invoices; party-wise outstanding updates instantly.

  5. 5

    Import the bank statement to reconcile NEFT/UPI collections.

  6. 6

    Review receivables ageing and the cash-flow forecast before extending more credit.

Questions wholesale & distribution ask

Can I track outstanding for every party separately?

Yes. Each credit sale and receipt posts to that party’s ledger, so you get live party-wise outstanding and a receivables ageing report to chase overdue accounts.

Does it produce e-way bills?

It generates e-way bill JSON offline that you can use for dispatch. To get a live e-way bill number you connect your own GST Suvidha Provider (GSP); without that, the JSON export still keeps your records correct.

How does it stop me from over-promising stock?

Confirmed orders reserve stock, so the same lot can not be committed to two buyers. Inventory values on FIFO or weighted-average costing, whichever you set.

Is there a dedicated Wholesale & Distribution pack, or is this the general product?

There is a dedicated pack: Distribution & Wholesale. It ships as a real application rather than a renamed field set — Four-tier dealer hierarchy, territories and beats, tiered price lists, trade schemes and claims, van sales and secondary-sales capture. It runs over the same double-entry books as everything else, so nothing about your ledger changes when you switch it on.

Which edition should a wholesale & distribution business choose?

The Cloud edition. Distribution & Wholesale is a Cloud Suite application, so the depth described on this page is not in the Desktop edition. The Desktop edition still runs your books, GST and stock offline — it just does not carry this pack.

What does LekhaPro give a wholesale & distribution business specifically?

Bulk B2B invoicing with party-wise outstanding, e-way bill JSON and tight receivables ageing for distributors. Concretely: fast multi-line B2B GST invoices, party-wise outstanding and ageing, E-way bill JSON for dispatch and stock reservation across orders — every one of them a working screen described in full further up this page, not a roadmap item.

What problems does this actually solve?

The ones this trade runs into rather than the ones that demo well: outstanding is scattered across parties, big invoices are slow and error-prone and dispatch waits on e-way paperwork. Each is set out with its cause above, because a business recognising its own problem in writing is worth more than a feature list it has to translate.

What does a normal day look like once it is running?

In order: take the day’s orders and raise multi-line GST invoices, with rates and HSN pulled from the item master., confirm orders and reserve stock so two buyers never get promised the same goods., generate e-way bill JSON for inter-state loads and dispatch without waiting. and record receipts against open invoices; party-wise outstanding updates instantly.. It is one sequence in one application, which is the point — the alternative is the same day spread over a billing tool, a spreadsheet and an accountant's inbox.

Is GST handled correctly for this trade?

Yes, and by construction rather than at filing time. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, the sale posts to a real ledger, and GSTR-1, 3B and 2B reconciliation come off those same books — so the return matches the accounts because it was never a separate exercise.

Can I move across from what I use today?

Masters and opening balances come across; transaction history does not. There is no automated Tally import yet — it is on the roadmap, and we would rather say so than oversell it. You start clean on a date you choose and keep the old system as a read-only archive, which is why most businesses switch at the start of a financial year or quarter.

Set up your wholesale & distribution books in minutes

Offline-first, GST-correct, no card required.