Electronics shop software for billing & serials
Run an electronics or appliance store — serial/warranty tracking, high-value stock, EMI-friendly invoices and GST — on a fast offline desktop app.
Live product UI — sample data.
Serial & warranty
Track serial numbers and warranty on TVs, appliances and gadgets, so returns and service are simple.
High-value control
Accurate stock and margins on big-ticket items, with credit limits and outstanding for dealers.
GST invoices
Clean GST invoices (A4 or thermal) posting to a real ledger.
What this actually means in practice
An electronics showroom carries few units of very expensive goods. A television, refrigerator or washing machine has a manufacturer serial that identifies the individual unit, a warranty running from the date of sale, and often an extended-warranty offer on top. Much of it is delivered and installed rather than carried out, sometimes days after billing. Prices erode as models are replaced, so a unit still in the godown is worth less each month it stays there.
Three things follow. Serial tracking ties each unit to the invoice it left on, which is what a warranty or replacement claim needs a year later. Delivery challans separate the sale from the despatch, so an invoice raised today and delivered on Thursday is not a stock mystery in between. And inventory ageing on high-value stock shows where working capital is trapped before the next model launch makes it worse. All of it posts to double-entry books.
| Stage | What is recorded |
|---|---|
| Unit received from the distributor | Serial captured at purchase, against that consignment |
| Sale agreed on the floor | Invoice with serial, buyer and the rate notified for that category |
| Finance or card payment | Receipt against the invoice; the ledger shows what is still due |
| Delivery and installation later | Delivery challan links the despatch to the invoice |
| Warranty claim months on | Serial lookup returns the invoice, date and buyer |
| Model replaced, old stock left | Inventory ageing flags it before the markdown gets worse |
What’s included
- Serial number & warranty tracking
- High-value stock valuation
- Customer credit & outstanding
- Barcode billing
- Purchase management
- GST returns & ledger
- Offline-first
What it does not do
- · Extended warranties and insurance sold alongside an appliance are billed as service lines; LekhaPro does not administer the policy or its claims.
- · There is no integration with brand dealer portals for stock allocation, claims or scheme settlement — those stay on the brand’s own system.
- · Payroll is not included, TallyPrime data does not import automatically, and the Desktop edition is Windows-only.
Frequently asked
Does it track serial numbers and warranty?
Yes — serial-tracked items record the serial at purchase and sale for warranty and service lookups.
Can it handle dealer credit?
Yes — set credit limits per party with outstanding and ageing.
Is it offline?
Yes — billing, stock and GST run offline on your machine.
I invoice today but deliver on Thursday — how should that be recorded?
Raise the invoice when the sale is agreed and move the goods on a delivery challan when they go. The challan links to the invoice, so the gap between billing and despatch is visible rather than looking like missing stock. Where the consignment needs an e-way bill, it generates off the same document, and the serial stays attached to the buyer throughout.
How do I know which stock is ageing before the new models arrive?
Inventory ageing buckets each item by how long it has been held, and because units are few and expensive here, the money involved is obvious at a glance. Read it alongside stock valuation to see the capital sitting in last year’s models. Clearing early usually costs less than clearing after the replacement model reaches the floor.
What exactly is included in Electronics · retail?
serial number & warranty tracking, high-value stock valuation, customer credit & outstanding, barcode billing, purchase management and GST returns & ledger, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is electronics · retail handled differently here?
It rests on serial & warranty, high-value control and GST invoices. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does Electronics · retail post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What serial & warranty records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of electronics · retail numbers to reconcile against the first.
How does Electronics · retail affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever electronics · retail produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Does Electronics · retail cost extra?
No. Electronics · retail is part of the accounting core rather than a paid add-on, so high-value control is there on the entry tier exactly as it is on the highest one. What the tiers change is reach and depth — devices, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on.