Expense management software for business
Record and categorise business expenses, capture GST input and TDS, and see where the money goes — on an offline app that posts straight to your books.
Live product UI — sample data.
Capture every expense
Record expenses with category, party, GST input and payment mode in seconds.
GST & TDS handled
Claim GST input where eligible and deduct TDS/TCS with the right ledgers.
See the leaks
Category and trend reports show where spend is rising — and revenue-leak checks flag waste.
What this actually means in practice
An expense is rarely just an amount. Four decisions ride on every entry: which head it belongs to, whether the GST on it is claimable or simply part of the cost, whether a deduction at source applies to what you are about to pay, and which cost centre, project or branch should carry it. Get the third one wrong and it is not an accounting error — it is a compliance one.
Tax deducted at source attaches to the payment, not to the report. LekhaPro records the deduction against its section, at the rate in force for that section, with the base it was computed on, and then wants the challan back: the number, the collecting branch's BSR code and the deposit date. Without those the quarterly statement will not validate, and a deduction deposited late attracts interest of its own.
Approval belongs before posting, not after. A staff claim moves from submitted through policy checking to approval and only then into the books, so limits and receipt requirements are tested while the entry can still be changed. Once posted, the expense reaches its ledger head, its GST treatment and its cost centre in one movement — which is what makes cost-centre and branch profitability show overheads, not only direct costs.
| Question at entry | What it decides | Where the answer surfaces later |
|---|---|---|
| Which head or category? | The ledger the cost lands in | Profit and loss, and category trends |
| Is input tax credit eligible? | Whether the GST is a credit or part of the cost | Credit claimed, or the expense booked gross |
| Does a section apply for deduction at source? | Whether TDS is deducted when you pay | Section-wise summary and the quarterly statement |
| Has the challan been deposited? | Whether the deduction can be reported at all | Challan number, BSR code and deposit date |
| Which cost centre, project or branch? | How the overhead is allocated | Cost-centre and branch profitability |
| Approved by whom, before posting? | Whether it enters the books at all | The approval trail on the claim |
What’s included
- Expense recording & categories
- GST input capture
- TDS / TCS handling
- Vendor payments & outstanding
- Category & trend reports
- Posts to the ledger
- Offline-first
What it does not do
- · LekhaPro records the deduction and prepares the section-wise statement; it does not pay the challan or file the return, and live filing needs your own credentials.
- · Section rates and thresholds are configured by you — nothing is hard-coded, so a change in what is notified is a settings change you make, not an automatic update.
- · No payroll module: salaries, payroll reimbursements and deductions on wages are recorded as expenses or journal entries rather than generated.
Frequently asked
Does it handle TDS on expenses?
Yes — TDS/TCS is captured with the correct ledgers, and expenses post to your books automatically.
Can I see where money is going?
Yes — category and trend reports, plus a revenue-leak scan, show where spend is rising.
Is it offline?
Yes — everything runs on your machine.
When is TDS deducted — when I book the expense or when I pay?
At the earlier of credit to the party's account or payment, depending on the section, which is why the deduction is recorded against the vendor and the section rather than against a report line. LekhaPro holds the base amount, the section, the rate applied and the challan details, so a section-wise summary for the quarter is a report rather than a reconstruction.
Can staff expenses be approved before they hit the books?
Yes. A claim is submitted, checked against the policy that applies to that grade, department or location, flagged where it breaches a limit or is missing a receipt, and routed for approval; only an approved claim posts. Because the check happens first, a rejected line is corrected on the claim instead of being reversed out of the ledger later.
What exactly is included in Expenses · TDS?
expense recording & categories, GST input capture, TDS / TCS handling, vendor payments & outstanding, category & trend reports and posts to the ledger, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is expenses · tds handled differently here?
It rests on capture every expense, GST & TDS handled and see the leaks. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
How does Expenses · TDS affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever expenses · tds produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Can I try Expenses · TDS before committing?
Yes — 14 days, no card. Test expenses · tds against your own masters and your own transactions rather than sample data: the questions worth answering here are about your business's edge cases, and a demo dataset is built not to have any.
Is anything in Expenses · TDS generated by AI?
None of the figures. Everything capture every expense produces is computed by tested engines and would be identical with the model switched off — what AI contributes is the sentence around a number and the routing that brings the right one to your attention. Nothing it writes posts to your books without your approval.