Super stockist software for distribution
For super stockists and distributors — bulk billing, schemes and landed cost, batch/expiry, credit control and GST — with LAN multi-user, all offline.
Live product UI — sample data.
Bulk & schemes
Fast multi-line billing with party price lists, schemes and free goods, and true landed cost.
Credit & collections
Credit limits, outstanding, ageing and collections so dues stay in check.
Distribution-ready
Batch & expiry, multi-godown stock and LAN multi-user billing.
What this actually means in practice
A super stockist does not sell to the end customer. Goods arrive from the principal company in lorry loads and go out to sub-stockists, distributors and retailers in a second tier, each with its own price list, credit cycle and scheme entitlement. The principal's schemes, rebates and claims sit on top of all of it, and secondary sales matter as much as primary ones, because that is what the next allocation tends to be set against.
So the books have to carry both tiers. Bulk multi-line billing with party price lists and free goods produces a true landed cost and margin against MRP; batch and expiry follow the goods where the category needs them; and multi-godown stock keeps depot positions apart. Credit limits, outstanding and ageing hold the second tier to terms before more stock leaves. Delivery challans and e-way bills travel with the vehicle, and GST returns come off posted invoices.
| Movement | Counterparty | Document | What it drives |
|---|---|---|---|
| Goods in from the principal | Principal company | Purchase with schemes and free goods | Landed cost and margin against MRP |
| Onward sale in bulk | Sub-stockist or distributor | Tax invoice on their price list | Credit-limit check and ageing |
| Direct supply to a retailer | Retailer | Tax invoice, smaller lines | Secondary-sales visibility |
| Movement to a depot | Your own godown | Stock movement between godowns | Depot positions kept separate |
| Scheme claim on the principal | Principal company | Debit note | Claim stays visible until settled |
| Collection from the second tier | Sub-stockist or retailer | Receipt against specific bills | Ageing buckets clear |
What’s included
- Bulk multi-line billing
- Scheme & free-goods landed cost
- Party price lists
- Credit limits & ageing
- Batch & expiry
- LAN multi-user
- GST — offline
What it does not do
- · There is no connector to a principal company's DMS or ERP — schemes and claims are recorded in your books, then submitted their way.
- · Secondary sales are visible only for what you invoice; a retailer's own onward sale is not reported back into LekhaPro.
- · No payroll module, and guided Tally import is not built — Tally XML export is available today.
Frequently asked
Does it compute scheme landed cost?
Yes — free goods and schemes feed a landed-cost and margin-vs-MRP view.
Can several users bill at once?
Yes — one PC hosts the books and others connect over the LAN.
Is it offline?
Yes — distribution, stock and GST run offline.
Can sub-stockist and retailer pricing be kept separate?
Yes. Party price lists apply the right rate by customer and by quantity, so each tier bills on its own terms without anyone re-keying rates during a long multi-line bill. Credit limits and ageing sit on the same party record, which means the billing screen warns before goods leave to an account already past its cycle.
How are principal-company schemes and claims tracked?
Purchases are entered as they were actually received, free goods included, so landed cost and margin against MRP are the real ones rather than the invoice-rate ones. A claim raised on the principal is recorded as a debit note and stays outstanding in that party's ledger until settled, so an unpaid claim does not quietly age away.
What exactly is included in Super stockist · distribution?
bulk multi-line billing, scheme & free-goods landed cost, party price lists, credit limits & ageing, batch & expiry and LAN multi-user, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is super stockist · distribution handled differently here?
It rests on bulk & schemes, credit & collections and distribution-ready. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does Super stockist · distribution post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What bulk & schemes records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of super stockist · distribution numbers to reconcile against the first.
How does Super stockist · distribution affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever super stockist · distribution produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Can I try Super stockist · distribution before committing?
Yes — 14 days, no card. Test super stockist · distribution against your own masters and your own transactions rather than sample data: the questions worth answering here are about your business's edge cases, and a demo dataset is built not to have any.