GST accounting, built for education & coaching
Coaching and education mix exempt tuition with taxable services, and fees arrive every term. LekhaPro issues a Bill of Supply where tuition is exempt, automates recurring fee bills, and keeps dues visible by ageing across branches.
What gets in the way today
Exempt and taxable fees get mixed up
Core tuition is often GST-exempt while materials and some services are taxable. The wrong document type on a fee creates a compliance gap.
Term and monthly fees are billed by hand
Raising the same fee bill for every student each cycle is repetitive and error-prone. Regular fees should generate themselves.
Fee dues slip through the cracks
With fees paid in instalments, it is hard to see who is behind and by how long. Follow-ups need a clear ageing view.
How LekhaPro fits your work
Every capability below is built in — offline-first, GST-correct by construction, and posted to a real double-entry ledger.
Bill of Supply and tax invoices
Issue a Bill of Supply for exempt tuition and a GST tax invoice with SAC codes for taxable materials and services.
Recurring fee invoices
Set up recurring invoices for monthly and term fees so regular billing runs on schedule without re-entry.
Fee outstanding by ageing
Record receipts against fee bills and track outstanding by ageing so overdue parents are followed up first.
Student and parent 360
Keep a unified party master with custom fields, tags and smart alerts for students, parents and vendors.
Expenses and real accounts
Track rent, salaries and materials with input GST, and see a posted double-entry ledger, P&L and Balance Sheet.
Multi-branch, your way
Run each centre as its own company, or use the Cloud edition to work across branches from any device.
How a typical day looks
- 1
Enrol the student and parent in the party master with custom fields and tags.
- 2
Issue a Bill of Supply for exempt tuition or a SAC tax invoice for taxable materials.
- 3
Let recurring invoices raise the monthly or term fee automatically.
- 4
Record receipts and track fee outstanding by ageing to follow up dues.
- 5
Book expenses with input GST and review P&L for each centre.
Questions education & coaching ask
Can it bill exempt tuition and taxable materials correctly?
Yes. Issue a Bill of Supply where tuition is GST-exempt and a full tax invoice with SAC codes where GST applies, so each fee is documented correctly.
Can fees be billed automatically each term?
Yes. Recurring invoices generate monthly and term fee bills on schedule, so you do not re-create them by hand each cycle.
How do I keep track of pending fees?
Record receipts against each fee bill and track outstanding by ageing, so you can see exactly who is overdue and by how long.
Is there a dedicated Education & Coaching pack, or is this the general product?
There is a dedicated pack: Subscription Billing. It ships as a real application rather than a renamed field set — Recurring fee billing with dunning, plans and price books — over the Bill of Supply the core raises for exempt tuition. It runs over the same double-entry books as everything else, so nothing about your ledger changes when you switch it on.
Which edition should a education & coaching business choose?
Either — Subscription Billing ships in both. Choose Desktop if the business runs from one site and you want the books on your own machine with the network unplugged; choose Cloud if several branches or roles need the same books at once, with approvals and an audit trail.
What does LekhaPro give a education & coaching business specifically?
Bill of Supply for exempt tuition, recurring fee billing, and fee dues by ageing across every branch. Concretely: bill of Supply and tax invoices, recurring fee invoices, fee outstanding by ageing and student and parent 360 — every one of them a working screen described in full further up this page, not a roadmap item.
What problems does this actually solve?
The ones this trade runs into rather than the ones that demo well: exempt and taxable fees get mixed up, term and monthly fees are billed by hand and fee dues slip through the cracks. Each is set out with its cause above, because a business recognising its own problem in writing is worth more than a feature list it has to translate.
What does a normal day look like once it is running?
In order: enrol the student and parent in the party master with custom fields and tags., issue a Bill of Supply for exempt tuition or a SAC tax invoice for taxable materials., let recurring invoices raise the monthly or term fee automatically. and record receipts and track fee outstanding by ageing to follow up dues.. It is one sequence in one application, which is the point — the alternative is the same day spread over a billing tool, a spreadsheet and an accountant's inbox.
Can I move across from what I use today?
Masters and opening balances come across; transaction history does not. There is no automated Tally import yet — it is on the roadmap, and we would rather say so than oversell it. You start clean on a date you choose and keep the old system as a read-only archive, which is why most businesses switch at the start of a financial year or quarter.
What happens when the internet goes down?
On the Desktop edition, nothing — billing, stock and the books run against a database on your own machine, so an outage is invisible. On Cloud, the POS till is built to keep selling when the line drops and replay what it took once it returns.
Set up your education & coaching books in minutes
Offline-first, GST-correct, no card required.