GST accounting, built for clinics & healthcare
Healthcare mixes GST-exempt care with taxable services and pharmacy sales. LekhaPro issues a Bill of Supply where care is exempt and a tax invoice where it is not, bills in-clinic pharmacy sales, and keeps books that stand up to audit.
What gets in the way today
Exempt and taxable billing get confused
Many clinical services are GST-exempt while others and pharmacy sales are taxable. Using the wrong document type creates compliance risk.
In-clinic pharmacy stock is hard to track
Medicines dispensed at the desk need accurate on-hand counts, and manual registers drift from reality. Stock has to update as you sell.
Who touched what is unclear
With front desk and accounts staff in the same books, you need to know who recorded or changed an entry. Accountability cannot be optional.
How LekhaPro fits your work
Every capability below is built in — offline-first, GST-correct by construction, and posted to a real double-entry ledger.
Bill of Supply and tax invoices
Issue a Bill of Supply for exempt care and a full GST tax invoice with SAC codes for taxable services and pharmacy sales.
In-clinic pharmacy sales
Sell dispensed medicines with barcode scan-to-add, live stock and low-stock alerts alongside consultations. For batch, expiry and Schedule-H, see the Pharmacy solution.
Receipts and outstanding ageing
Record patient and corporate receipts, and track outstanding by ageing so panel and credit dues are followed up on time.
Roles, permissions and audit log
Give front desk and accounts the right access, and keep an audit log of who recorded or changed each entry.
Expenses and GST returns
Track consumables, rent and salaries with input GST, and export GSTR-1 and 3B with the liability dashboard.
Patient 360 party master
Keep a unified party record with custom fields, tags and smart alerts for patients, panels and vendors.
How a typical day looks
- 1
Register the patient or panel in the party master with the needed custom fields.
- 2
Issue a Bill of Supply for exempt care or a SAC tax invoice for taxable services.
- 3
Add dispensed medicines by barcode; live stock updates instantly.
- 4
Record the receipt and track any panel or credit outstanding by ageing.
- 5
Close the period with expenses booked, GST returns exported, and the audit log intact.
Questions clinics & healthcare ask
Can it handle both exempt care and taxable services?
Yes. Issue a Bill of Supply where the service is GST-exempt and a full tax invoice with SAC codes where GST applies, so each document type is correct.
Can it handle in-clinic pharmacy sales?
Yes, as general stock — barcode billing, live stock and low-stock alerts. If you run a full pharmacy needing batch, expiry (FEFO) and Schedule-H compliance, use the dedicated Pharmacy solution.
Can I control staff access and see who changed an entry?
Yes. Roles and permissions limit what each user can do, and an audit log records who created or edited every entry.
Is there a dedicated Clinics & Healthcare pack, or is this the general product?
There is a dedicated pack: Pharma & Healthcare. It ships as a real application rather than a renamed field set — For the in-clinic pharmacy — batch and expiry FEFO stock, the Schedule-H register and drug-licence tracking. It is not a patient record system. It runs over the same double-entry books as everything else, so nothing about your ledger changes when you switch it on.
Which edition should a clinics & healthcare business choose?
Either — Pharma & Healthcare ships in both. Choose Desktop if the business runs from one site and you want the books on your own machine with the network unplugged; choose Cloud if several branches or roles need the same books at once, with approvals and an audit trail.
What does LekhaPro give a clinics & healthcare business specifically?
Bill of Supply for exempt care and tax invoices for the rest, in-clinic pharmacy sales, and audit-ready books. Concretely: bill of Supply and tax invoices, in-clinic pharmacy sales, receipts and outstanding ageing and roles, permissions and audit log — every one of them a working screen described in full further up this page, not a roadmap item.
What problems does this actually solve?
The ones this trade runs into rather than the ones that demo well: exempt and taxable billing get confused, in-clinic pharmacy stock is hard to track and who touched what is unclear. Each is set out with its cause above, because a business recognising its own problem in writing is worth more than a feature list it has to translate.
What does a normal day look like once it is running?
In order: register the patient or panel in the party master with the needed custom fields., issue a Bill of Supply for exempt care or a SAC tax invoice for taxable services., add dispensed medicines by barcode; live stock updates instantly. and record the receipt and track any panel or credit outstanding by ageing.. It is one sequence in one application, which is the point — the alternative is the same day spread over a billing tool, a spreadsheet and an accountant's inbox.
Can I move across from what I use today?
Masters and opening balances come across; transaction history does not. There is no automated Tally import yet — it is on the roadmap, and we would rather say so than oversell it. You start clean on a date you choose and keep the old system as a read-only archive, which is why most businesses switch at the start of a financial year or quarter.
What happens when the internet goes down?
On the Desktop edition, nothing — billing, stock and the books run against a database on your own machine, so an outage is invisible. On Cloud, the POS till is built to keep selling when the line drops and replay what it took once it returns.
Set up your clinics & healthcare books in minutes
Offline-first, GST-correct, no card required.