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LekhaPro
🧰 Services & Agencies

GST accounting, built for services & agencies

See which clients actually make you money. LekhaPro bills projects and retainers with the right SAC, captures every cost against the work, and shows profit per client alongside a cash-flow view across milestones.

What gets in the way today

  • You do not know your real profit per client

    Revenue is visible but the costs against each engagement are not, so a busy client can quietly be your least profitable one.

  • Milestone billing slips

    Retainers and milestone invoices are easy to forget to raise, and unbilled work is money left on the table.

  • Lumpy cash flow catches you out

    Project payments arrive in chunks while salaries and tools are due monthly, and a delayed milestone strains the account.

How LekhaPro fits your work

Every capability below is built in — offline-first, GST-correct by construction, and posted to a real double-entry ledger.

  • Project and retainer GST invoices

    Raise SAC-based invoices for milestones and monthly retainers, with the correct tax split applied automatically.

  • Expense capture against work

    Log subcontractor, tool and travel costs to the ledger so each engagement carries its real cost, not just its revenue.

  • Profit per client

    With revenue and costs posted to the same books, see which clients and projects are actually profitable and which to renegotiate.

  • Receivables ageing and outstanding

    Client-wise outstanding and ageing make it obvious which invoices to follow up on before they go stale.

  • Cash-flow forecast across milestones

    Project expected inflows from open invoices against your recurring monthly costs, so lumpy project cash does not surprise you.

How a typical day looks

  1. 1

    Set up the client and agree project milestones or a monthly retainer.

  2. 2

    Raise SAC-based GST invoices as milestones complete or the retainer falls due.

  3. 3

    Capture subcontractor, software and travel costs against the work.

  4. 4

    Record receipts; outstanding and ageing update per client.

  5. 5

    Review profit per client to decide what to scale, fix or drop.

  6. 6

    Check the cash-flow forecast before committing to new hires or tools.

Questions services & agencies ask

Can I see profit by client or project?

Yes. Because invoices and costs both post to the same double-entry ledger, you can see real profit per client and project, not just revenue.

Does it support retainer and milestone billing?

Yes. You raise SAC-based GST invoices for monthly retainers or project milestones, with the correct tax split applied automatically.

How does it help with uneven project cash flow?

The cash-flow forecast projects expected inflows from open invoices against your recurring monthly costs, so a delayed milestone does not catch you off guard.

Is there a dedicated Services & Agencies pack, or is this the general product?

There is a dedicated pack: Subscription Billing. It ships as a real application rather than a renamed field set — Plans and price books, proration, recurring invoicing and dunning, metered usage and MRR/ARR — the machinery behind a monthly retainer. It runs over the same double-entry books as everything else, so nothing about your ledger changes when you switch it on.

Which edition should a services & agencies business choose?

Either — Subscription Billing ships in both. Choose Desktop if the business runs from one site and you want the books on your own machine with the network unplugged; choose Cloud if several branches or roles need the same books at once, with approvals and an audit trail.

What does LekhaPro give a services & agencies business specifically?

Project and retainer billing, expense capture, profit per client, and a cash-flow view across milestones. Concretely: project and retainer GST invoices, expense capture against work, profit per client and receivables ageing and outstanding — every one of them a working screen described in full further up this page, not a roadmap item.

What problems does this actually solve?

The ones this trade runs into rather than the ones that demo well: you do not know your real profit per client, milestone billing slips and lumpy cash flow catches you out. Each is set out with its cause above, because a business recognising its own problem in writing is worth more than a feature list it has to translate.

What does a normal day look like once it is running?

In order: set up the client and agree project milestones or a monthly retainer., raise SAC-based GST invoices as milestones complete or the retainer falls due., capture subcontractor, software and travel costs against the work. and record receipts; outstanding and ageing update per client.. It is one sequence in one application, which is the point — the alternative is the same day spread over a billing tool, a spreadsheet and an accountant's inbox.

Is GST handled correctly for this trade?

Yes, and by construction rather than at filing time. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, the sale posts to a real ledger, and GSTR-1, 3B and 2B reconciliation come off those same books — so the return matches the accounts because it was never a separate exercise.

Can I move across from what I use today?

Masters and opening balances come across; transaction history does not. There is no automated Tally import yet — it is on the roadmap, and we would rather say so than oversell it. You start clean on a date you choose and keep the old system as a read-only archive, which is why most businesses switch at the start of a financial year or quarter.

Set up your services & agencies books in minutes

Offline-first, GST-correct, no card required.