Pharma distribution software, offline & GST-ready
For distributors, super-stockists and wholesalers — batch- and scheme-aware purchase and sales, true landed cost after free goods, credit control and GST, on a real accounting engine.
Live product UI — sample data.
Buy right
Record purchases by batch, expiry, MRP, free quantity and scheme; the Scheme Optimizer shows the true landed cost after free goods and the margin vs MRP.
Sell & collect
Wholesale billing with FEFO batch, party-wise pricing and credit-limit checks, so you never over-extend a customer.
Control & comply
Batch traceability, expiry returns, drug-licence tracking and posted double-entry books that feed GSTR-1/3B and outstanding/ageing.
What this actually means in practice
Distribution sells to the trade, not to patients, and very little from the retail counter transfers across. A single despatch may carry forty batches from six manufacturers to a chemist who pays in thirty days, at a rate that depends on whether he is a sub-stockist, a dealer or a retail counter. The document leaving your godown therefore has to be right about batch, scheme and price tier at the same moment — a correction afterwards is a credit note, not an edit.
Schemes are where wholesale margin quietly disappears. A ten-plus-one from the company is not a discount until you know the landed cost per delivered unit, and what you then pass on to the retailer decides whether the line earns anything at all. Purchases record free quantity and the scheme note separately, so the true rate per unit sold, the effective discount and the margin against MRP are computed rather than estimated on the back of the invoice.
The other half of the business is money and movement. Customers sit on routes with a salesman and a visit day; each carries a credit limit that either warns or hard-blocks at billing; and breakage and expiry come back from the chemist, get consolidated, and go to the principal company as a claim linked to a debit note. Settlement is tracked line by line, including whatever the company disallows, so nothing is written off by silence.
| Who you are selling to | How the rate is arrived at | What the credit cycle looks like |
|---|---|---|
| Super-stockist | PTS band drawn from a quantity-break price list | Longest cycle; the largest exposure against limit |
| Distributor or sub-stockist | PTS, plus a party-specific add-on or discount percentage | Cycle set per party; billing checks the limit |
| Dealer | PTR band, with the scheme passed on in part | Shorter cycle, collected on the beat |
| Retail chemist | PTR, scheme passed on in full, often MRP-linked | Bill-to-bill collection on the visit day |
| Institution or hospital | Negotiated rate list; batch-wise despatch is mandatory | Longest; ageing watched bill by bill, not by party |
What’s included
- Batch/expiry purchase & sales
- Scheme & free-goods landed cost
- Party-wise / wholesale pricing
- Credit limit & outstanding control
- FEFO batch billing
- Expiry Radar & supplier returns
- Drug-licence monitor
- GSTR-1/3B, e-invoice & e-way bill
- Multi-user LAN option
- Fully offline
What it does not do
- · Licence numbers and expiry dates are held for your firm and for every customer and supplier, with advance warnings — but nothing is applied for, renewed or filed with the licensing authority on your behalf.
- · Tally data arrives as a manual file upload of masters (XML, CSV or Excel), done once at changeover. There is no live Tally connector and no automatic voucher import.
- · Field-staff payroll and incentive payouts are not computed here. Beat coverage and salesman performance are reported, but salaries and commissions are posted as expenses.
Frequently asked
Does it compute landed cost after free goods and schemes?
Yes — free quantity and scheme notes on purchases feed a Scheme Optimizer that shows the real landed cost, effective discount and margin vs MRP.
Can it enforce customer credit limits?
Yes. Each party can have a credit limit; billing checks it and warns or blocks when a sale would breach it, and Outstanding/ageing track dues.
Does it support multiple users on a LAN?
Yes — one PC can host the books and others connect over the local network (client-server), so a distribution office can bill from several counters.
Is it GST-compliant for wholesale?
Yes — CGST/SGST/IGST/CESS by construction, e-invoice and e-way bill JSON, and GSTR-1/3B with 2B reconciliation.
How do breakage and expiry returns to the company work?
Stock returned by a chemist is received as non-saleable and held apart from sellable stock, so it can never re-enter FEFO billing. Those quantities are consolidated into a claim on the principal company, linked to a debit note, and settled as credit or replacement — with any disallowed lines recorded against the claim rather than quietly absorbed.
Can two customers be billed different rates for the same product?
Yes. The rate comes from a price list attached to the party, with quantity breaks, alongside PTR and PTS bands on the item and an optional add-on or discount percentage per customer. The applicable rate resolves as the line is billed, so a sub-stockist and a retail chemist can be invoiced from the same stock at different prices.
What exactly is included in Pharma distribution · wholesale?
batch/expiry purchase & sales, scheme & free-goods landed cost, party-wise / wholesale pricing, credit limit & outstanding control, FEFO batch billing and expiry Radar & supplier returns, and 4 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is pharma distribution · wholesale handled differently here?
It rests on buy right, sell & collect and control & comply. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does Pharma distribution · wholesale work offline?
On the Desktop edition, yes — completely. batch/expiry purchase & sales and scheme & free-goods landed cost run against a local database on your own machine, so the screens behave the same with the network unplugged as with it connected. AI and billing are the only two things that reach out. On the Cloud edition pharma distribution · wholesale runs in the browser and needs a connection.
Does Pharma distribution · wholesale post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What buy right records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of pharma distribution · wholesale numbers to reconcile against the first.