FMCG distribution software, offline & GST
For FMCG distributors — fast bulk billing, schemes and free goods, route/beat and salesman mapping, credit control and GST — with LAN, all offline.
Live product UI — sample data.
Fast bulk billing
Multi-line billing with party price lists, schemes and free goods.
Beat & salesman
Map customers to routes/beats and salesmen, with salesman reports.
Credit & GST
Credit limits, outstanding, ageing and full GST returns.
What this actually means in practice
FMCG runs on schemes, and a scheme is not a discount. A ten-plus-one offer moves eleven units for the price of ten: stock falls by eleven, revenue is booked on ten, and the free unit has to be valued at nil while its cost spreads across the units actually paid for. Get that wrong and every margin report lies. LekhaPro picks the best-qualifying scheme at billing, records its exact effect on the line, and accrues the claim against the principal.
Damages and expiries are a distributor's most-neglected receivable. A crushed carton, a lot that timed out on a retailer's shelf, a return that cannot be resold — each is money owed by the principal, and each dies quietly if it is never logged. LekhaPro raises claims by type against the principal and tracks them through draft, submitted, approved and settled, alongside scheme accruals and purchase targets, so the pending claim book becomes a number you can read.
The day is organised by beat, not by order. Loads go out route-wise, the salesman covers his outlets, collections come back with him, and a retailer's outstanding has to be visible before the next load is allowed out. With a fast-moving catalogue running into thousands of SKUs, billing must be multi-line and quick, price lists must be party-wise, and credit limits have to bite at the point of billing rather than at month-end.
| What erodes the margin | Where it is captured |
|---|---|
| Free goods issued under a scheme | Applied at the line; free quantity valued nil, cost spread over paid units |
| Damaged and expired stock | Claim raised on the principal by type and tracked to settlement |
| Retailer credit that ages past its terms | Party-wise outstanding and ageing, with credit limits checked at billing |
| Returns coming back off the beat | Booked against the route and the salesman who collected them |
| Slow SKUs occupying godown space | Stock ageing and movement reporting across the whole catalogue |
| Trade promotion spend never recovered | Accrued as a claim against the principal and netted when settled |
What’s included
- Bulk billing & schemes
- Salesman & beat/route mapping
- Party price lists
- Credit limits & ageing
- Multi-godown & LAN
- GSTR-1/3B
- Offline-first
What it does not do
- · There is no connector into a principal's distributor-management system. Primary orders, claim files and secondary-sales statements move as exports and reports, not as an automated feed either way.
- · The Desktop edition is Windows-only; van sales and field use are better served by the Cloud edition in a browser on the salesman's device.
- · No payroll module for salesmen; incentives and wages are recorded as expenses or journal entries rather than computed as salary.
Frequently asked
Does it map salesmen and beats?
Yes — customers map to routes/beats and salesmen, with salesman and route reports.
Does it handle schemes and free goods?
Yes — schemes and free goods apply automatically with landed-cost visibility.
Is it offline?
Yes — distribution, stock and GST run offline.
How are free goods handled in the books?
The free quantity leaves stock but carries no revenue. LekhaPro applies the best-qualifying scheme on the line, records the free units separately from the billed ones, and spreads the landed cost across the paid quantity — so the invoice matches what the retailer actually receives, while your margin report reflects what the scheme genuinely cost you.
Can I track the claims I raise on my principal?
Yes. Claims are raised by type — scheme, damage, expiry, incentive — against a principal for a period, and move through draft, submitted, approved and settled, with claimed and settled amounts held separately. A part-settled claim therefore shows its shortfall instead of quietly disappearing, and the total pending against each principal stays visible.
What exactly is included in FMCG · distribution?
bulk billing & schemes, salesman & beat/route mapping, party price lists, credit limits & ageing, multi-godown & LAN and GSTR-1/3B, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is fmcg · distribution handled differently here?
It rests on fast bulk billing, beat & salesman and credit & GST. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
How does FMCG · distribution affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever fmcg · distribution produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Does FMCG · distribution cost extra?
No. FMCG · distribution is part of the accounting core rather than a paid add-on, so beat & salesman is there on the entry tier exactly as it is on the highest one. What the tiers change is reach and depth — devices, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on.
Is anything in FMCG · distribution generated by AI?
None of the figures. Everything fast bulk billing produces is computed by tested engines and would be identical with the model switched off — what AI contributes is the sentence around a number and the routing that brings the right one to your attention. Nothing it writes posts to your books without your approval.