Dairy billing software for daily supply
Run a dairy or milk business — daily supply, route/customer-wise entries, loose/litre billing, monthly bills and GST — on an offline app.
Live product UI — sample data.
Daily supply
Record daily quantities customer- and route-wise, then generate monthly bills.
Loose / litre
Bill by litre or pack with rate changes handled cleanly.
Collections & GST
Monthly outstanding, reminders and GST where applicable.
What this actually means in practice
Dairy runs to a clock rather than a counter. Milk leaves on a round twice a day, to households and to shops that pay at month end; crates and bottles come back; and unsold stock is worth little within a day or two. Quantities move daily — a family away for a week, a hotel with a function — so the month's bill is the sum of many small delivery lines and not one agreed figure struck in advance.
The billing pattern is therefore delivery first and invoice afterwards. Daily quantities are recorded customer- and route-wise, then consolidated into a single monthly invoice per party that posts to double-entry books and carries GST where the item is taxable. Curd, paneer and packed lines are batch- and expiry-tracked so short-life stock bills oldest first. Outstanding sits in the party ledger with ageing, and receipts applied against specific bills bring it down.
| When | What is recorded | Where it lands |
|---|---|---|
| Morning round | Litres delivered per customer, route-wise | Daily supply lines against that party |
| Evening round | The second delivery of the same day | Added to the same customer's running total |
| A week away | Days simply not delivered | Month's quantity falls; no correction needed later |
| Curd and paneer taken | Batch and expiry on the line | Short-life stock billed oldest first |
| Month end | One consolidated invoice | Posts to the books with GST where applicable |
| Payment collected | Receipt against that invoice | Party ledger and ageing update |
What’s included
- Daily supply entry (route-wise)
- Monthly bill generation
- Loose / litre billing
- Customer & route master
- Outstanding & reminders
- GST where applicable
- Offline-first
What it does not do
- · There is no integration with milk-testing equipment — fat and SNF readings, and procurement rates derived from them, are not computed.
- · Returnable crates and bottles have no deposit ledger of their own; hold them as a separate item or track them outside the app.
- · There is no native mobile app for staff on the round, and no payroll for delivery staff either.
Frequently asked
Can it record daily milk supply?
Yes — record quantities customer- and route-wise each day and generate monthly bills.
Does it handle collections?
Yes — monthly outstanding with one-tap reminders.
Is it offline?
Yes — supply, billing and books run offline.
Can one bill cover a whole month of daily deliveries?
Yes. Daily quantities are recorded customer- and route-wise as they are delivered, and at month end they consolidate into a single invoice per household or shop. That invoice posts to the books like any other sale, carries GST where the item is taxable, and its outstanding sits in the party ledger until a receipt clears it.
What happens when a customer skips days or changes the quantity?
Nothing special is needed. The month's bill is built from what was actually delivered, so a week away or an extra litre for a function simply changes the daily lines. Because the invoice is derived rather than a fixed monthly figure, there is no credit note to raise afterwards and no argument about what was left at the door.
How is dairy · daily supply handled differently here?
It rests on daily supply, loose / litre and collections & GST. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does Dairy · daily supply post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What daily supply records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of dairy · daily supply numbers to reconcile against the first.
How does Dairy · daily supply affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever dairy · daily supply produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Does Dairy · daily supply cost extra?
No. Dairy · daily supply is part of the accounting core rather than a paid add-on, so loose / litre is there on the entry tier exactly as it is on the highest one. What the tiers change is reach and depth — devices, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on.
Can I try Dairy · daily supply before committing?
Yes — 14 days, no card. Test dairy · daily supply against your own masters and your own transactions rather than sample data: the questions worth answering here are about your business's edge cases, and a demo dataset is built not to have any.