C&F agent software for stock & GST
For clearing & forwarding agents — principal-wise stock, dispatch and delivery, batch/expiry and GST — with multi-godown and LAN, all offline.
Live product UI — sample data.
Principal-wise stock
Hold and report stock and sales principal-wise, with batch and expiry.
Dispatch & delivery
Dispatch, delivery challans and e-way bills with transport details.
GST & control
GST returns, credit control and multi-godown stock on a real ledger.
What this actually means in practice
A carrying and forwarding agent's godown is full of goods the agent does not own. Stock arrives from the principal on a transfer document, sits under the agent's custody, and leaves on the principal's instruction — title passes from the principal to the buyer, never through the agent's trading account. Getting this right matters: consignment stock belongs on the principal's books, while the agent's books carry custody, commission earned and costs reimbursed.
Work therefore begins with an instruction, not an order. The principal releases a despatch advice; the agent picks the batch, raises the outward document in the principal's name, arranges the vehicle and the e-way bill, and confirms delivery back. LekhaPro holds stock principal-wise and godown-wise with batch and expiry, so a shortage, a damaged carton or a near-expiry lot is reported against the principal who owns it rather than pooled into one heap.
An agent's income is not gross margin; it is commission plus reimbursement. Commission accrues on despatched value at the agreed rate, while freight, godown rent, loading and handling are recouped as claims. LekhaPro records principal claims by type — scheme, damage, expiry, incentive — and moves each through draft, submitted, approved and settled, so an unsettled claim stands as a visible receivable instead of a figure remembered from a phone call.
| Event in the consignment cycle | Whose books it belongs in |
|---|---|
| Goods received from the principal into the godown | The principal's stock; the agent records custody, not a purchase |
| Batch stored, insured, and rent paid on the space | The agent's expense, recoverable from the principal as a reimbursement |
| Despatch made on the principal's written instruction | The supply is the principal's; the agent raises the document and the e-way bill |
| Commission earned on the value despatched | The agent's own income, invoiced to the principal with GST |
| Breakage or expiry found during a godown check | Claimed on the principal by type and tracked through to settlement |
| Monthly stock and sales statement | Reported back to the principal, godown-wise and batch-wise |
What’s included
- Principal-wise stock & sales
- Dispatch & delivery challans
- e-way bill JSON
- Batch & expiry
- Multi-godown & LAN
- GSTR-1/3B
- Offline-first
What it does not do
- · There is no connector into a principal's own distribution or ERP system. Despatch advices, claim files and stock statements move as file exports and reports, not as an automated two-way feed.
- · There is no automated import of transaction history from Tally or any other package; masters, parties and opening stock come across, past despatches do not.
- · No payroll module for godown or loading staff; their wages post to the ledger as expenses or journal entries.
Frequently asked
Can it report stock principal-wise?
Yes — hold and report stock, sales and returns principal-wise with batch/expiry.
Does it handle dispatch and e-way bills?
Yes — delivery challans and e-way bill JSON with transport details.
Is it offline?
Yes — stock, dispatch and GST run offline.
Does consignment stock show up as my purchase?
It should not. Goods held for a principal are in your custody, not in your trading account — you have not bought them and you are not selling them on your own account. LekhaPro tracks them principal-wise and godown-wise so quantities stay controlled and reportable, while your own books carry commission income, reimbursed costs and claims.
How is C&F commission recorded?
As your income, invoiced to the principal with GST on the service. Commission accrues on the value despatched at the agreed rate, and reimbursements — freight, godown rent, handling — are claimed separately, so the two are never mixed up. Claims move through draft, submitted, approved and settled, which keeps unsettled amounts visible as receivables.
What exactly is included in C&F agent · logistics?
principal-wise stock & sales, dispatch & delivery challans, e-way bill JSON, batch & expiry, multi-godown & LAN and GSTR-1/3B, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is c&f agent · logistics handled differently here?
It rests on principal-wise stock, dispatch & delivery and GST & control. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does C&F agent · logistics post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What principal-wise stock records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of c&f agent · logistics numbers to reconcile against the first.
How does C&F agent · logistics affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever c&f agent · logistics produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Does C&F agent · logistics cost extra?
No. C&F agent · logistics is part of the accounting core rather than a paid add-on, so dispatch & delivery is there on the entry tier exactly as it is on the highest one. What the tiers change is reach and depth — devices, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on.