Bakery billing software with expiry & GST
Bill a bakery or sweet shop — weight/piece items, batch & expiry for fresh stock, and GST — fast at the counter and fully offline.
Live product UI — sample data.
Weight & piece billing
Bill by weight or piece with MRP pricing and quick search.
Fresh stock, tracked
Batch & expiry for perishables with near-expiry alerts.
Counter-fast
Barcode/quick billing, thermal receipts and a real ledger.
What this actually means in practice
A bakery sells what it made this morning. Bread, cream cakes, pastries and savouries have a shelf life measured in hours or days, so the counter runs against a clock the rest of retail does not have: unsold stock at closing is either discounted, returned to the production unit or written off. Cakes are billed by weight against a per-kilo rate, packaged goods by piece and MRP, and celebration cakes are ordered ahead for a named date.
Batch and expiry handling is the part that earns its keep here, with near-expiry alerts on the day’s production and FEFO so the older tray sells first. Weight-based lines bill against a rate you set per kilo; piece goods carry MRP-inclusive pricing. Unsold stock leaves through a stock adjustment, so wastage becomes a number in the P&L instead of a feeling. Advance orders take a deposit that sits on the customer ledger until delivery.
| Point in the day | What the system does |
|---|---|
| Morning production reaches the counter | Stock in with a batch and its shelf-life date |
| A cake is cut and sold by weight | Weight-based line at the per-kilo rate you set |
| Packaged biscuits and breads sell by piece | MRP-inclusive line, scanned or searched |
| Older trays must clear before fresh ones | FEFO billing works off the expiry date on the batch |
| Evening stock unsold | Discounted, or written off through a stock adjustment |
| A birthday cake ordered for Friday | Order taken with an advance receipt on the customer ledger |
What’s included
- Weight / piece billing
- Batch & expiry for fresh stock
- MRP-inclusive pricing
- Barcode & thermal receipts
- Live stock & reorder
- GST returns
- Offline-first
What it does not do
- · No weighing-scale integration — the weight is keyed in at billing rather than read from the scale.
- · The counter flow records finished goods, not recipes; ingredient-level production costing belongs to the manufacturing capability rather than to bakery billing.
- · Payroll is not included, TallyPrime data does not import on its own, and the Desktop edition is Windows-only.
Frequently asked
Can it bill by weight?
Yes — bill by weight or piece with MRP-inclusive pricing.
Does it track expiry for fresh items?
Yes — batch & expiry with near-expiry alerts for perishables.
Is it offline?
Yes — the counter runs offline.
How do I keep track of what goes waste each day?
Write the unsold stock off through a stock adjustment at closing rather than letting it disappear. The quantity leaves stock and the value posts as a loss, so at month end you can see wastage as a figure against sales instead of guessing. Over a few weeks that number usually changes what gets baked, which is the real point of recording it.
Can I take an advance for a cake ordered for a future date?
Yes. Record the order and receive the advance against the customer, so the money sits on the ledger until the cake is delivered and invoiced. On delivery the advance adjusts against the bill and only the balance is collected. Keeping it on the ledger rather than in the drawer means a cancelled order leaves a visible refund rather than a dispute.
What exactly is included in Bakery · retail?
weight / piece billing, batch & expiry for fresh stock, MRP-inclusive pricing, barcode & thermal receipts, live stock & reorder and GST returns, and 1 more. Every item on that list is a working screen you can open in the trial rather than a capability described in the abstract.
How is bakery · retail handled differently here?
It rests on weight & piece billing, fresh stock, tracked and counter-fast. The distinction that matters is that these are structural rather than cosmetic — the behaviour is built into how records are posted, not layered on as a report you have to remember to run.
Does Bakery · retail post to the real books?
Yes, and that is the whole reason it lives in this product rather than beside it. What weight & piece billing records lands in the same posted double-entry ledger the Trial Balance, P&L and GST returns are built from — so there is no second set of bakery · retail numbers to reconcile against the first.
How does Bakery · retail affect my GST?
It feeds it directly rather than sitting alongside it. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, so whatever bakery · retail produces is already correct when GSTR-1, 3B and 2B reconciliation are drawn off the same books. The return matches the accounts because it was never a separate exercise.
Does Bakery · retail cost extra?
No. Bakery · retail is part of the accounting core rather than a paid add-on, so fresh stock, tracked is there on the entry tier exactly as it is on the highest one. What the tiers change is reach and depth — devices, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on.