Expenses
Capture the bill, claim the credit
Expense entry that knows whether the GST on it is claimable, with document capture that reads the bill on-device.
What Expenses does
ITC eligibility on the line
Each expense declares whether its GST is claimable, so the 3B credit figure is derived rather than estimated.
Read the document
OCR runs on-device with a bundled model — the bill is read without being uploaded anywhere.
Inbox triage
Scanned documents arrive in a queue with a per-document assessment, split into ready, needs-a-look and exceptions.
Who uses it, and for what
- Accountant
Computing the month’s claimable credit
An ITC-eligibility flag on every expense line, so the 3B credit is derived, not estimated
- Proprietor
A shoebox of bills after a trip
Bills read by on-device OCR without the documents leaving your server
- Accounts executive
Fifty scans waiting in the inbox
A triage queue that splits documents into ready, needs-a-look and exceptions
Questions
Does OCR send my documents to a server?+
No. The OCR model is bundled and runs locally on the server processing your tenant; the document is not sent to a third party.
Is Expenses in both the Desktop and Cloud editions?+
Yes — Expenses ships in both the Desktop Suite and the Cloud Suite. The Desktop edition runs it against a local database on your own machine with the network unplugged; the Cloud edition runs it in the browser with roles, approvals and an audit trail over the same books. You choose the edition when you sign up, and the application is the same one either way.
What does Expenses actually include?+
Expense capture with ITC eligibility and OCR. In practice that means itc eligibility on the line, read the document and inbox triage — each of which is a working screen rather than a line on a roadmap. The full breakdown, with what every one of them does, is on this page above.
Does Expenses work with the rest of LekhaPro, or is it separate?+
It is not a separate product and there is nothing to integrate. Expenses reads and writes the same database as the ledger, stock and customer master, so a figure it shows is the figure the books hold — not a copy synced overnight, and not a number you have to reconcile against another screen before you trust it.
What else comes with Expenses?+
Expenses sits in the Finance group of the catalogue, alongside Accounts, GST, Billing & Invoicing, Banking and Fixed Assets and 2 more. They are separate applications with their own screens, not modules of each other — but they share one database, so what you enter in any of them is immediately real to the rest.
Does Expenses work offline?+
On the Desktop edition, yes — completely. Expenses runs against a database on your own machine, so it behaves identically with the network unplugged; only AI and billing reach out. On the Cloud edition it runs in the browser and needs a connection, with the POS till the one deliberate exception.
Is there AI in Expenses?+
Not as a feature of this application, and we would rather say so than claim it. The AI surfaces in LekhaPro — Copilot, the CFO, the deterministic insight engines — read the data Expenses produces, so its records inform them, but Expenses itself is deliberately a plain, fast, keyboard-first application.
Which businesses is Expenses for?+
Any business running LekhaPro. Expenses is part of the horizontal suite rather than a trade-specific pack, so it behaves the same whether you are a retailer, a distributor, a manufacturer or a services firm — the industry packs change the screens around it, not the application itself.
Can I control who sees Expenses?+
Yes. Access is by role rather than all-or-nothing, so a billing clerk can reach Expenses without reaching the books behind it, and an approver can see what needs a decision without editing anything else. On the Cloud edition every change also carries who made it and when.
Does Expenses cost extra?+
Expenses is part of the suite, not a paid add-on billed per use. What your plan tier decides is reach and depth — how many devices connect, multi-branch and multi-warehouse reporting, and whether the conversational AI copilots are switched on. The full accounting core is in every plan, including the entry tier.
See Expenses on your own books
Start a free trial, or have us walk you through it with your numbers in front of you.