GST accounting, built for traders & distributors
Buy, sell and stay on top of who owes you. LekhaPro raises B2B GST invoices in seconds, tracks item-wise stock with real COGS, and posts every bill to party ledgers so your outstanding and your books are always current — fully offline.
What gets in the way today
Outstanding piles up unnoticed
Selling on credit is easy; tracking who is overdue across dozens of parties is not. Cash gets stuck and you find out too late.
Margins are a guess without real COGS
If purchase cost is not tied to each sale, your “profit” is a hunch. You need COGS that moves with stock, not a year-end estimate.
Re-keying purchase bills wastes hours
Converting a purchase order to a bill, then a sale to an invoice, by re-typing line items invites errors and slows the whole cycle.
How LekhaPro fits your work
Every capability below is built in — offline-first, GST-correct by construction, and posted to a real double-entry ledger.
B2B GST invoices in seconds
CGST/SGST or IGST split from place of supply and HSN, multi-series numbering per book, and e-invoice (IRN) and e-way bill where applicable.
Item-wise stock with real COGS
Live stock on every purchase, sale and return, valued by FIFO or weighted-average so gross margin is computed from actual cost, not guesswork.
Quote → order → invoice without re-keying
Quotations, sales orders and purchase orders convert into invoices and bills directly, so the document chain stays clean end to end.
Party ledgers & receivables ageing
Every customer and vendor has a running Dr/Cr ledger with ageing buckets, so overdue outstanding surfaces before it becomes a problem.
Purchase matching against GSTR-2B
Reconcile purchases with 2B so you claim only the input tax credit your suppliers have actually filed.
Works fully offline
Bill, stock and post books on your own machine with no internet; data stays in local SQLite with encrypted backups.
How a typical day looks
- 1
Raise purchase orders to suppliers and convert received goods into purchase bills.
- 2
Stock updates with weighted-average or FIFO cost the moment goods are received.
- 3
Quote a customer, convert to a sales order, then to a GST invoice — no re-keying.
- 4
Record receipts and payments; party ledgers and ageing update instantly.
- 5
At month-end, reconcile purchases against GSTR-2B and file GSTR-1/3B from the same books.
Questions traders & distributors ask
Can it handle a large item master and many parties?
Yes. Item and party masters are built for trading volumes, with custom fields and tags, and every transaction posts to the right ledger automatically.
Does it show my real margin on each sale?
Yes. Stock is valued by FIFO or weighted-average, so COGS and gross margin are computed from actual purchase cost on every sale.
How do I track who owes me money?
Each party has a running ledger with receivables ageing buckets, so you can see overdue outstanding by customer at a glance and follow up before it ages.
Is there a dedicated Traders & Distributors pack, or is this the general product?
There is a dedicated pack: Distribution & Wholesale. It ships as a real application rather than a renamed field set — Tiered price lists, trade schemes and claims, and secondary-sales capture on top of the quote-to-invoice chain. It runs over the same double-entry books as everything else, so nothing about your ledger changes when you switch it on.
Which edition should a traders & distributors business choose?
The Cloud edition. Distribution & Wholesale is a Cloud Suite application, so the depth described on this page is not in the Desktop edition. The Desktop edition still runs your books, GST and stock offline — it just does not carry this pack.
What does LekhaPro give a traders & distributors business specifically?
Fast B2B GST invoicing, item-wise stock with real COGS, and receivables ageing that keeps your money moving. Concretely: B2B GST invoices in seconds, item-wise stock with real COGS, quote → order → invoice without re-keying and party ledgers & receivables ageing — every one of them a working screen described in full further up this page, not a roadmap item.
What problems does this actually solve?
The ones this trade runs into rather than the ones that demo well: outstanding piles up unnoticed, margins are a guess without real COGS and re-keying purchase bills wastes hours. Each is set out with its cause above, because a business recognising its own problem in writing is worth more than a feature list it has to translate.
What does a normal day look like once it is running?
In order: raise purchase orders to suppliers and convert received goods into purchase bills., stock updates with weighted-average or FIFO cost the moment goods are received., quote a customer, convert to a sales order, then to a GST invoice — no re-keying. and record receipts and payments; party ledgers and ageing update instantly.. It is one sequence in one application, which is the point — the alternative is the same day spread over a billing tool, a spreadsheet and an accountant's inbox.
Is GST handled correctly for this trade?
Yes, and by construction rather than at filing time. CGST/SGST and IGST are split from HSN or SAC and place of supply as each document is raised, the sale posts to a real ledger, and GSTR-1, 3B and 2B reconciliation come off those same books — so the return matches the accounts because it was never a separate exercise.
Can I move across from what I use today?
Masters and opening balances come across; transaction history does not. There is no automated Tally import yet — it is on the roadmap, and we would rather say so than oversell it. You start clean on a date you choose and keep the old system as a read-only archive, which is why most businesses switch at the start of a financial year or quarter.
Set up your traders & distributors books in minutes
Offline-first, GST-correct, no card required.